General assembly of the FSFE FSFE Brussels Office Rue Michel Ange 68 Brussels 1000 Belgium Saturday, June 30th 2007 19:40 Opening by the chair. The assembly Delayed was agreed upon by the members of the GA represented. By invitation sent on 07 May 2007 we have come together to the general assembly in Bruxelles on June 30th 2007. People attending the Assembly are: Georg Greve [chair] Werner Koch Bernhard Reiter Jonas Öberg Stefano Maffulli [protocol] Reinhard Müller Henrik Sandklef (Not attending: Gareth Bowker, assigned his vote to Sandklef by signed email) The chair confirms that the orderly invitation has been issued in time and more than one third of the members are represented and therefore we are resolutionable. The chair asks if there addendums to the agenda. Werner Koch proposes to add to the agenda a point about structural changes to the organization. The chair proposes to insert to insert this addendum between point 5 and 6 as point 5b and asks if the members agree to the addendum. The proposal is unanimously accepted and added to the agenda. Agenda: 1. Greeting 2. Determination of resolutionability 3. Approval of protocol of general assembly held 27th of May 2006 in Manchester, UK. 4. Confirmation of parting members Georg Jakob Karin Kosina 5. Membership confirmation of new members Matthias Kirschner 5b. Structural changes to the organization 6. Constitutional changes a) replace occurences of "FSF Europe" by "FSFE" (see attached file "1_cleanups.diff") b) clarify that chapters are established on demand after agreement of the general assembly, not always. (see attached file "2_chapters.diff") c) remove position "Head of Office" and replace by "Executive Advisor" to be added to Extended Executive Committee. This should keep three people in the EEC for better delegation and distribution, while making space for an Executive Director at a later stage. (see attached file "3_advisor.diff") A version with all suggestions is attached for your convenience. 7. Reworking of the Financial Plan a) replace occurences of "FSF Europe" by "FSFE" and occurences of "Head of Office" by "Executive Advisor" (see attached file "4_cleanups.diff") b) restructure the Financial Plan, the following is a draft that should incorporate the most important points made by participants to the discussions. It is my hope that we'll find understanding on this point until the general assembly. (see attached file "5_draft.diff") A version with all suggestions is attached for your convenience. 8. Report of Executive Committee (President) 9. Reports of Extended Executive Committee (Vice-President and Head of Office) 10. Exoneration of Executive Committee and Extended Executive Committee 11. Election of new Executive Committee 12. Election of new Extended Executive Committee 13. Miscellaneous 14. Closing Re 2. Determination of resolutionability --------------------------------------- The chair declares the general assembly as resolutionable. The invitation was sent out in time. The agenda is unanimously accepted [11 yes, 0 no, 0 abst]. Re 3. Approval of protocol of general assembly held 27th of May 2006 in Manchester, UK. ------------------------------------------------- The chair read out the 2006 protocol. The protocol is approved [8 yes, 0 no, 1 abst]. Re 4. Confirmation of exclusion of former members -------------------------------------------- Members Karin Kosina and Georg Jakob are confirmed leaving the organization with much regret from the chair. Re 5. Membership confirmation of new members -------------------------------------------- Secret vote was not requested. Vote on membership of: Mathias Kirschner. Unanimously approved [8 yes, 0 no, 0 abst]. The general assembly warmly welcomes the Matthias as members. Re. 5b Structural changes of FSFE ----------------------------------- The GA decides that it is a priority to increase the participation of the community in the activities and governance of the organization. The GA foresees that changes to the constitution might be required for this. No secret vote was requested. After discussion the item is unanimously approved [9 yes, 0 no, 0 abst]. From past year's operation it became clear to the GA that employee and day-to-day activity coordination should be addressed by introducing an executive director. Such a position requires stable funding as well as employment. secret vote not requested. Unanimously approved [9 yes, 0 no, 0 abst] Re 6. Constitutional changes ----------------------------------- The GA decides not to change the constitution. Secret vote not requested. Unanimously approved [9 yes, 0 no, 0 abst] Re 7. Reworking of the Financial Plan --------------------------------------------- The financial plan should be reworked with the structural changes proposed in point 5b. New EEC will revise the proposal for the Financial Plan which will include the results of the discussions and the new project and team based approach. The revised proposal will have to be presented to the GA by the end of August 2007. All members agree to vote on it by electronic mail. Secret vote not requested. Unanimously approved [9 yes, 0 no, 0 abst] Re 8. Report of Executive Committee ------------------------------------------------------------------------- The Executive Committee has distributed to every participant a printed report of activities of the last 2 years (attached). Every members has received it and looked at it. Re 9. Reports of Extended Executive Committee (Vice-President and Head of Office) ------------------------------------------------------------------------------ The vice-president informs the GA that he had to take over the role of head of office ad interim in december 2006 because Werner Koch resigned from the position. The Extended Executive Committee has distributed to every participant a printed report of activities of the last 2 years in the form of an income and expense report. The vice-president adds verbal presentation of the finances of 2006. He also shows a cash flow report of 1st half 2007, which highlights a cash flow problem for the second half of 2007. All members have received it and looked at it. Re 10. Exoneration of Executive Committee and Extended Executive Committee -------------------------------------------------------------------------- Exoneration of the President, Georg Greve: No secret vote requested. Granted [9 yes, 0 no, 0 abst] Exoneration of the Vice President, Jonas Oberg: No secret vote requested. Granted [9 yes, 0 no, 0 abst] Exoneration of former Head of Office, Werner Koch: No secret vote requested. Granted [9 yes, 0 no, 0 abst] Re 11. Election of new Executive Committee --------------------- Georg Greve is suggested as President. Secret vote is requested. Votes: [4 in favour, 5 abst] A break is called for 10 minutes. Coming back from the break, Greve communicates he doesn't accept the role. Werner Koch proposes another round of election and suggests Greve as president. There has been a discussion and a new round of vote starts. Votes: [7 in favour, 2 abst] Georg Greve accepts the role. Re 12. Election of new Extended Executive Committee --------------------- Jonas Öberg is proposed as Vice President. Vote on the election of Jonas Öberg for Vice President Secret vote is requested. Votes: [7 in favor, 2 abst] Jonas Öberg accepts the role. Reinhard Mueller is proposed as Head of Office. Vote on the election of Reinhard Mueller for Head of Office Secret vote is not requsted. Votes: [8 in favor, 0 no, 1 abst] Re 13. Miscellaneous --------------------- No topics are raised by the floor. Re 14. Closing of the GA 21:40. Closed by the chair. He thanks all members. [ Stefano Maffulli, protocol ] [ Georg Greve, chair, president ]