FSFE is hiring an office coordinator
We are looking for an office coordinator for an open-ended 25-35 hours per week position in our Berlin office. As part of our office management team you will be the administrative backbone of our operations. Our ideal candidate has experience as an office administrator, secretary, event organiser, or another relevant administrative role.
About the FSFE
Free Software Foundation Europe is a charity that empowers users to control technology. Software is deeply involved in all aspects of our lives and it is important that technology empowers rather than restricts us. Free Software gives everybody the rights to use, understand, share, and improve software. These rights help support other fundamental freedoms like freedom of speech, press, and privacy.
The FSFE helps individuals and organisations to understand how Free Software contributes to freedom, transparency, and self-determination. We enhance users' rights by abolishing barriers to Free Software adoption, encourage people to use and develop Free Software, and provide resources to enable everyone to further promote Free Software in Europe.
We are involved in many activities in the legal, economic, political, and technical areas around Free Software. Our work is made possible by a community of volunteers, supporters, donors, and staff.
We are a distributed team of dedicated volunteers and employees from all around the world united in the spirit of empowering users to control technology. We know it will take a long time to achieve our mission, but we know we can achieve it together with persistence step by step. As a family-friendly organisation we can offer flexible working hours.
Main responsibilities
- Review financial documents, preparing them for accounting, and general (mainly electronic) filing.
- Communicate with our salary service, health insurance, bank, insurances, and other authorities.
- Handle sourcing vendors, (re)-ordering, organising, invoicing, shipping, and the inventory for our information material and merchandise.
- Manage office equipment including organising smaller and bigger office supplies, assets inventory, and key management.
- Pay invoices and salaries as well as travel expense claims.
- Issue outgoing invoices and monitor incoming payments.
- Organise, store, and print organisational documents as needed.
- Prepare financial reports and presentations
- Help to constantly improve our administrative processes.
Qualifications
- Proven experience as an administrator, administrative assistant, office coordinator, or another related role.
- Basic knowledge of accounting and German tax law.
- Knowledge and experience in understanding the financial side of the charitable non-profit sector are an advantage.
- Fluency in written and spoken German, intermediate command of written and spoken English; other European languages are considered an asset.
- Knowledge of how to handle the administrative side of EU-funded projects are a plus.
- Familiarity with office equipment and office management tools (Free Software tools is a plus).
Attitude
We are looking for a reliable, well-organised, and punctual team player with a problem-solving attitude and an eye for detail who would like to strengthen our administrative backbone in Berlin, so that the many people in the FSFE can continue to empower users to control technology.
How to apply
To apply, please send a maximum one-page cover letter – including the desired hours per week and when you could start – and a maximum two-page CV (only PDFs are accepted) by email to jobs@fsfe.org, with the subject "organisational wizard". Please do not include pictures of yourself in the application.
Your personal data will be deleted 3 months after we have made our decision.
Free Software is meant to serve everyone regardless of their age, ability or disability, gender identity, sex, race, religion, or sexual orientation. Hence, we encourage applications from all backgrounds and promise to judge all applications on merit, without reference to any of the characteristics listed. To promote diversity and equality in the Free Software community, we shall give preference to applicants who identify as part of a traditionally marginalised demographic in technology for applications of equal strength.